Privacy Policy

The TN Awards Company Ltd is committed to protecting your privacy and handling your personal information with care, transparency and integrity.

This Privacy Policy explains how we collect, use, store and protect your personal data when you:

• Visit thetnawards.com
• Purchase tickets for our events
• Enter or nominate a business for an award
• Attend our events
• Contact us directly

If you have any questions about this policy or how your data is handled, please contact: hello@thetnawards.com 

1. Who We Are

The TN Awards Company Ltd is the data controller responsible for personal data collected through this website and in connection with our awards and events.

2. The Information We Collect

Depending on how you interact with us, we may collect:

Contact Information

• Name
• Email address
• Telephone number
• Business name and role

Ticketed Event Information

• Booking details
• Billing information (processed securely by third-party payment providers)
• Dietary requirements
• Accessibility requirements

Awards Entry Information

• Business details
• Revenue and performance data
• Ownership or director information
• Supporting statements and documentation
• Contact details for entrants or nominees

Website & Technical Information

• IP address
• Browser and device type
• Website usage data collected via cookies or analytics tools

We only collect information that is necessary for the relevant purpose.

3. How We Use Your Information

We use your personal data to:

• Process ticket purchases and manage event attendance
• Administer awards entries and nominations
• Communicate important updates
• Manage seating and venue requirements
• Improve our website and services
• Meet legal, regulatory and financial obligations

Our lawful bases under UK GDPR include:

• Contract (e.g. ticket purchase or award entry)
• Legitimate interests (running and improving our events and awards)
• Consent (for marketing communications)
• Legal obligation (financial record-keeping requirements)

4. Awards Entry Information &

Confidential Data

We recognise that award entries may include commercially sensitive and confidential information.

Use of Entry Data

Entry information is collected solely for the purpose of assessing award submissions and determining finalists and winners.

Access

Entries are viewed only by:

• The TN Awards Company Ltd team where required for administration
• Appointed independent judges for the relevant category

Judges are expected to treat all entry information as confidential and use it only for judging purposes.

Publication

Commercially sensitive data such as revenue figures will never be published publicly. Only business names, categories and award outcomes may be shared.

Retention & Deletion

Detailed award submissions containing confidential information are securely deleted or destroyed following completion of the judging process and announcement of winners, unless we are legally required to retain certain information.

We retain only minimal records necessary for administrative and historical reference (such as business name, category and outcome).

5. Ticketed Events

When you purchase tickets for our events, we collect personal data necessary to manage your booking and deliver the event.

We may use this information to:

• Confirm your booking
• Send event updates
• Manage seating
• Share dietary or accessibility requirements with the venue
• Comply with financial regulations

Purchasing a ticket does not automatically subscribe you to marketing communications unless you actively opt in.

Booking data is retained in line with legal financial record-keeping requirements. Dietary and accessibility details are deleted after the event unless legally required to retain them.

6. Photography & Media

Our events may be photographed or filmed for promotional and marketing purposes.

By attending our events, you acknowledge that photography and video footage may be used across our website, social media and press coverage.

If you have concerns about photography, please contact hello@thetnawards.com prior to the event.

7. Data Sharing

We may share limited personal data with trusted third parties who help us operate our business, including:

• Ticketing platforms
• Payment processors
• Event venues (dietary/accessibility details only)
• IT and website hosting providers

All third parties are required to process data securely and only for agreed purposes.

We do not sell or rent personal data.

8. Cookies

Our website may use cookies to improve user experience and analyse site traffic.

Non-essential cookies will only be placed with your consent. You can manage preferences through your browser settings or cookie banner.

9. Data Security

We implement appropriate technical and organisational measures to protect personal and commercially sensitive information. Access to confidential award data is restricted to authorised individuals only.

10. Your Rights

Under UK data protection law, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion in certain circumstances
• Restrict or object to processing
• Withdraw consent for marketing at any time

To exercise your rights, contact hello@thetnawards.com.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

11. Updates

We may update this policy from time to time. Any changes will be published on this page with an updated date.